Grayson County Public Schools

Unpaid Meal Charges

All schools are Community Eligibility Program (CEP) schools which means that students may have breakfast and lunch at no cost.

Students may charge no more than $10.00.

Communication the Policy

1. The meal charge policy will be posted on the school system website and will be included in the student information packet distributed at the beginning of each school year.
2. School Nutrition Program (SNP) staff will receive training on meal charge policy and a record of the training will be maintained as part of the professional development portfolio.
3. Documentation of the communication and training plan will be maintained for the Federal Program Administrative Review.

Notification of Negative Balances

School nutrition staff will notify households of negative balances by either telephone, mail, or a letter sent home with students.

The student’s household may be notified by email by My School Bucks software if the low balance notification is set up by parents through the website,www.myschoolbucks.com.

Collection of Delinquent Charge Debt

The superintendent or superintendent’s designee ensures that federal child nutrition funds are not used to offset the cost of unpaid meals and that the child nutrition program is reimbursed for bad debt. In order to accomplish those goals, the following procedures are followed:

Delinquent debt is allowable in the school nutrition program and may be carried over to one successive school year. Bad debt is defined as delinquent debt that is deemed uncollectible at the end of the school year. Bad debt is unallowable in the SNP and cannot be carried over to the next school year.

Parents will be notified directly if students have outstanding debt by either phone call, mail, or letter sent home with the student.

At the end of the school year, the School Nutrition Program Director and the Finance Director will evaluate all delinquent debt for conversion to bad debt. Bad debt will be restored to the School Nutrition Program from general funds prior to the end of the fiscal year.

Assistance to Households

Households with questions or needing assistance may contact the Office of the Food Service Coordinator at 276.296.7027 or the school their child attends.

You can read the full policy here under the file EFB:

https://drive.google.com/drive/folders/0BzpKYeuJqWBWZFZFNkVaSU9uYTA?resourcekey=0-YPpnCiT520iRNk30QD6nzQ

USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at:https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. mail:
   U.S. Department of Agriculture
   Office of the Assistant Secretary for Civil Rights
   1400 Independence Avenue, SW
   Washington, D.C. 20250-9410; or
2. fax:
   (833) 256-1665 or (202) 690-7442; or
3. email:
   program.intake@usda.gov

This institution is an equal opportunity provider.

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